Get a Better Sense of Project Cost
Answer a few questions about your organization and current systems to see a preliminary project range.
Plan before you commit
Start With a Complimentary Operational Audit
The builder below gives you a rough range for implementation and ongoing support. It is not a quote. We confirm the scope and final price after we have seen the actual systems, data, and work involved.
Complimentary in-person audit
A 2-3 hour review of the systems and operational concerns you ask Harbor Systems to examine.
No obligation to continue
You should leave with useful information whether or not you choose to move forward.
Written scope before paid work
Paid work starts only after we agree on the scope, timing, responsibilities, and price in writing.
Project Estimate Builder
Get a Rough Project Range
Answer a few questions to see a planning range before sharing any contact information. Final pricing is confirmed after the complimentary audit.
Tell us about your organization
These answers help us estimate the size of the work. Organization type itself does not change the price.
How the process works
Understand the Work Before Paying for a Project
Complimentary Audit
Harbor Systems meets with your team, reviews the systems and concerns you want examined, and gets the context needed to make a recommendation.
Written Recommendations and Pricing
You receive a written report with the findings, what to address first, recommended options, and preliminary pricing where it applies.
Implementation and Support
Paid implementation begins only after the scope, schedule, responsibilities, and price are approved. Ongoing support is optional and may make sense for critical systems.
Common Pricing Questions
Is the operational audit really complimentary?
Yes. Harbor Systems currently offers an in-person operational audit at no charge. It generally includes a 2-3 hour audit meeting, a detailed written report, preliminary recommendations and pricing, and a follow-up meeting.
Is this an exact quote?
No. It is a planning range. Final pricing is confirmed after Harbor Systems reviews the actual systems, workflows, data, integrations, and project requirements.
What does a typical project cost?
Focused projects commonly fall around $2,500-$5,000. Multi-system implementations may fall around $4,000-$6,000. Larger connected-system builds commonly fall around $7,000-$10,000, while advanced or unusually broad projects may begin at $12,000 or require custom scoping.
What is the minimum paid engagement?
The minimum project estimate is generally $1,500, although approximately $2,000 is a more common practical minimum for implementation work.
How long does implementation take?
Many focused projects can be completed in approximately 1-2 weeks. Standard multi-system projects commonly take approximately 2-3 weeks. Larger work may require approximately 3-4 weeks or a phased implementation.
Do we have to hire Harbor Systems after the audit?
No. The audit should be useful even when the organization decides not to continue.
Are software subscriptions included?
Not automatically. Hosting, domains, software licenses, AI usage, payment processing, messaging, and other third-party services may be billed separately or included in the final proposal when clearly stated.
Is ongoing support required?
No. It is optional, though it may be worthwhile for business-critical automation, integrations, AI tools, and custom systems.
Can Harbor Systems work with a limited budget?
Yes. When the full scope does not fit the current budget, Harbor Systems may recommend a first phase that handles the most important need.
Does AI replace staff or volunteers?
No. Harbor Systems uses responsible AI to support people, improve access to information, reduce repetitive work, and strengthen follow-through. Sensitive communication, leadership decisions, and relationship-driven work remain human-led.
Start With Understanding, Not a Sales Pitch
Your complimentary audit is meant to show what is working, where people are getting stuck, and what may be worth fixing. You are not required to move into a paid project.